Meet Director

Article IV, Section 1, Meet Director

• Coordinate with the head coach and Board President on all issues regarding meets
• Act as liaison between Countryside and other meet directors
• Chair the Meet Committee
• Ensure that there are sufficient trained officials to meet team obligations
• Develop relationships with key YMCA personnel, especially building supervisors
• Represent the swim team to other YMCA departments
• Attend each swim group meeting and explain work requirements
• Attend monthly board meetings
• Staff and run home dual meets
• Staff and assist at away dual meets
• Staff and assist at both “A” and “AA” championships
• Staff Zone championships
• Identify families that have not met their worker obligations, submit to Board President and assist in generating letters notifying them of their fine
• Finalize list of families, along with President, to be charged and submit it to escrow

Dual Meets

• Coordinate workers with the other team
• Monitor which families work – EVERY swimmer’s family is required to be available to work dual meets in addition to PB/Classic and championship required sessions

Winter – home meets

• Address facility issues with appropriate YMCA personnel before the meet
• Coordinate with timing team
  • Provide whatever workers they need in addition to timing team members
• Coordinate with officials chair person
  • Provide a MINIMUM of 5 officials
  • Arrange for timers and officials meetings (if qualified, conduct meetings)
• provide a MINIMUM of 9 timers (1 per 8 lanes, 1 back-up)
• provide ribbons (NOT Polar Bear stock) and worker
• distribute heat sheets
• prepare clipboards for deck positions including false start forms
• provide workers for, and supervise, set-up and clean-up
• follow-up with appropriate YMCA personnel and address any issues post-meet

Winter – away meets

• Coordinate with officials chair person
  • Provide a MINIMUM of 3 officials
• provide a MINIMUM of 1 timer per lane

Summer – home meets

• Address facility issues with appropriate YMCA personnel before the meet
  • Provide 2 workers to keep the day care parking lot open
• Coordinate with timing team
  • Provide whatever workers they need in addition to timing team members
• Coordinate with officials chair person
  • Provide a MINIMUM of 5 officials
  • Arrange for timers and officials meetings (if qualified, conduct meetings)
• provide a MINIMUM of 7 timers (1 per 6 lanes, 1 back-up)
• distribute heat sheets
• prepare clipboards for deck positions including false start forms
• provide workers for, and supervise, set-up and clean-up
• follow-up with appropriate YMCA personnel and address any issues post-meet

Summer – away meets

• Coordinate with officials chair person
  • Provide a MINIMUM of 3 officials
• provide a MINIMUM of 1 timer per lane

Away USA Invitationals

• Coordinate necessary timers if meet information requires visiting teams to
  • Provide timers – this is typical for USA Invitationals.

Polar Bear

• be available at ALL sessions to assist the Polar Bear Meet Director
• act as point person for facility related issues
• follow-up with appropriate YMCA personnel and address any issues post-meet
• assist in identifying families that do not meet their team work obligation at PB
• submit final list of families and their fines to escrow (combine w/ Classic in winter)

Classic

• assist Meet Director if requested
• combine list of workers with the Winter Polar Bear list to tally family work obligations

Other Meets

• depending on selection of meets, there may be other duties, such as the CAC Summer Classic which requires us to provide timers

Championships

Central Sectional “A” Meet @ Countryside

• obtain list of league assigned positions from the site meet director
• provide sign-up sheets containing BOTH league assigned positions and positions that must be staffed to host the meet including:
  • set-up
  • concessions
  • hospitality
  • timing team
  • ribbons
  • heat winner ribbons
  • parking
  • trash patrol
  • clean-up
• Coordinate with officials chair person for league assigned officials positions
• Coordinate with concessions chair
• Coordinate with hospitality chair
• Coordinate heat sheets with the National Team chair
• Address facility issues with appropriate YMCA personnel before the meet
• Attend ALL sessions to assist the league assigned site meet director on all issues not directly related to timers/officials
• follow-up with appropriate YMCA personnel and address any issues post-meet

League Championships “AA” Meet in Oxford

• obtain list of league assigned positions from the league meet director
• staff the meet
• Coordinate with officials chair person for league assigned officials positions
• ensure that all workers have checked in at EACH session before the team is fined ($100/position not covered)
• distribute and collect watches from all timers

Zones

• obtain list of league assigned positions from the meet director
• Coordinate with officials chair person for officials positions
• staff the meet
• distribute and collect watches from all timers

Index