CY Torpedoes Fundraising 2010
Helping you pay your Supplemental Fee
How We Keep You Informed: Summary statements (YELLOW PAPER) will be mailed once per quarter to the primary address only for families that are participating in rebate programs throught the team. These funds can be applied toward the 2010 Supplemental Fee obligation, if you choose. If you are not participating, then the only statement you will receive will be a final invoice in December for your supplemental fee. Please check these statements for accuracy (swimmers’ names, groups, birthdates, address and phone numbers, rebate amounts, etc.) and contact Tamara Widenhouse if there are questions or changes 513–932–0487 (please leave a message) or cyfundraising@gmail.com.
The Supplemental Fee for 2010 is expected to be:
1 Swimmer in Family ~ $285
2 Swimmers in Family ~ $570
3 or more Swimmers in Family ~ $760
VERY IMPORTANT: The 2010 Supplemental Fee obligation is incurred if you are active on the team roster two weeks after practices start for the Winter Short-Course Season. The Head Coach (bradish@countrysideymca.org) and Fundraising Coordinator (cyfundraising@gmail.com) must receive notification of intent to withdraw in writing (email is acceptable) within 1 week of your swimmer’s decision for this obligation to be removed.
IMPORTANT: Official notification of withdrawal is required regardless of tenure on the team or attendance habits or the Supplemental Fee will be owed and enforced through the YMCA.
Families have from January 1, 2010 through December 1, 2010 to accumulate funds to satisfy their Supplemental Fee obligation. Detailed Kroger statements will be included in the quarterly summaries for those families who use that program.
Current year-round active fundraising programs include: Kroger, Biggs, Meijer, and many retailers through Scrip including GFS and other grocery chains. Seasonal events such as cookie dough, holiday wreaths, Polar Bear heat sheet ads, Pie Peddler, Dinner by Design, Pampered Chef, Tastefully Simple, and other opportunities will be advertised before they occur.
In order to be included in the updates and newsletters emails please send an email (also keep us updated if your email address changes) to cyscrip@gmail.com or cyfundraising@gmail.com. Check the wall next to the swimmers’ folder cabinet frequently for forms and notices of new programs.
| Items | Breakdown | Contact Person | |
|---|---|---|---|
| Cost | Amount | ||
| Polar Bear Heat Sheet Advertisements | Business Card (2x3½) | $10 | Andrea Biedenharn |
| Camera-ready, black and white ads should be
returned with an advertisement form and a check to
Countryside Torpedoes (forms will be available above the swim folders) |
¼ Page (4¼x4¼) | $25 | 513-235-5969 |
| ½ Page (4¼x8½) | $50 | 100% of ad amount is rebated to family supplemental account | |
| Full Page (8½x11) | $100 | ||
| Fresh, hand-made, balsam with a bow! | $25.00 large | 513-494-0189 | |
| Maineville, OH Location ONLY at specific session dates | 513-494-9440 | ||
| Items | Contact Person | Schedule | |
|---|---|---|---|
| Order | Pickup | ||
| Kroger Gift Certificates |
Dawn Spiker kroger@cytorpedoes.com |
Reloadable stored value card (see program description to obtain card) |
|
| Bigg’s Meijer |
Tamara Widenhouse cyfundraising@gmail.com |
(see table) | |
| Scrip | Tamara Widenhouse scrip@cytorpedoes.com |
(see table) | |
Grocery Rebate Programs
Kroger
Kroger reloadable cards can be obtained by leaving $1.00 in an envelope with your family and swimmers’ names in the Kroger folder, or contacting Mrs. Spiker. $1.00 is preloaded on the card at time of purchase and all you need to do is reload before each shopping trip for 4% credit to your family account. Give them to family and friends as well - let everyone earn for your swim team family account! Detailed Kroger statements will be included in the quarterly summaries for those families who use this program.
bigg’s
bigg’s cards can be ordered on the same pickup and delivery cycle as Scrip. $50.00 increments with a HUGE 6% credit to your account.
Meijer
Meijer Community Rewards program offers credit to enrolled members paying with cash, PIN-based debit card, or linked Meijer Credit Card. Purchases made with a linked Meijer Credit Card earn 1%. Purchases made with cash or PIN-based debit card and a swiped Meijer 1 CardSM earn 0.5%. Please go to www.meijer.com/mcr/rewards.jsp to register and use our team code 582253.
GFS
GFS and several other local grocery stores are also available through Scrip.
Scrip
WHAT IS SCRIP AND HOW DO I PARTICIPATE?
When you purchase scrip, you are purchasing negotiable gift certificates (regular everyday merchant gift cards) that are used just like cash. The national and local retailers issue the gift cards where many of us already shop. These merchants want to support our non-profit organization, and in return ask you to support them by shopping with gift cards at their stores. Our organization members use the cards to purchase everyday expenses like food (dining out as well as grocery store chains), clothing, and other essentials, and with every purchase, they earn rebates credited to their family account.
Because the scrip is purchased with cash up front, the participating retailers offer a substantial rebate. The rebate - from two to fifteen percent or more - is credited to your family account and you can choose to pay your family Supplemental Fee with those funds.
Scrip orders are placed on a published schedule (see http://cytorpedoes.com/fundraising) and can be submitted on paper forms or electronically at www.shopwithscrip.com ~ our team enrollment code is 32L883CL3613
Orders need to be paid via personal or business check at time of placement and received in the Scrip folder by 7pm on the due date or by midnight if submitting electronically... please! As a last resort you can also email your order directly to Tamara at cyscrip@gmail.com before midnight on the due date. Late orders can not be guaranteed though every effort is made to accommodate.
The reason for the effectiveness of scrip is very simple: families generate rebates which can be used to offset (or pay entirely) the Supplemental Fee through purchases they would make anyway and for no additional costs.
| Order Due: | Pickup on: |
|---|---|
| 2010 | |
| Friday, February 26th | F/Sa/Su, March 5th-7th at Secional ('A') Championships |
| Friday, March 26th | Friday, April 2nd |
| Friday, April 30th | Friday, May 7th |
| Friday, May 28th | Friday, June 4th |
| Friday, June 18th | Sat&Sun, June 26-27th at Polar Bear |
| Friday, July 16th | Friday, July 23rd |
| Friday, August 13th | Friday, August 20th |
| Friday, September 10th | Friday, September 17th |
| Friday, September 24th | Friday, October 1st |
On the delivery dates, Scrip distribution will be at the YMCA from 6:00-7:30pm in the Family Prime-time area (by the fireplace). You will need to check your order and sign for it at that time.
PLEASE pickup your scrip orders on the dates as scheduled. If you are unable to pickup during those times, please contact the scrip coordinator 954–224–6531 as soon as possible to make arrangements.
Scrip orders will not be left in swimmers’ folders under any circumstances.